Advice for Training Employees Using HRIS

Human resource management is a critical component of any company’s operations, but the importance of choosing qualified candidates is more important than ever in today’s tough economic climate. Businesses need to make sure they are using their resources—both human and financial—to maximize return. HRIS, or Human Resources Information System, is a software solution for employers and can track new hiring, training, documents, and other vital information. Training can be facilitated using this software. Here are some tips and advice for using this management system to its best advantage—and yours.

The Human Resource Information System, which is used exclusively by many states to manage their employee information, is a database and information system which allows a business or employers to track applications, manage personnel files and company documents, manage benefits and enrollment, and integrate payroll features. Training administration is a key feature in a comprehensive tracking software program. The importance of proper employee training and competency is always key. In a difficult economic climate, it becomes more important than ever to ensure that employees are not only trained and competent but that they remain that way with proper certifications, updates in the field, coursework, and more.

A full software suite encompasses an incredible array of features. As you integrate it into your workplace, make sure to fully understand that features and options you have at your disposal. Some companies claim to have a Human Resource Information System, but they do not offer their HR departments or employees access to necessary features. These can include:

• Double-booking and black-out dates for instructors, facilities, etc. This allows you to coordinate trainings without double-booking and without missing a crucial component of your training.
• Tracking the pre-requisites or prior course work of employees to ensure they have proper trainings.
• Tracking costs. Who much does training actually cost you? You’ll be able to determine precisely how much is spent on instructors, facilities, materials, and more related to the course or class. This helps with funding, and as importantly, conscientious funding reductions.
• Tracking lost productivity. When your employees are training, they are not producing. While training is necessary, you need to know how much lost productivity you are seeing. This, again, can help with cost reduction and funding.

You can automate many of these training processes and run reports to better understand costs over time. Take the time to learn about what you can do with your HR software to maximize its potential. Many systems also allow employees to log in, look up appropriate trainings for their job position, and access exams. This helps streamline the process even further.

Find a software company that provides you with implementation support, ongoing help, and more. Human resources play a vital role in the success of any company; choose an HRIS software solution that helps you do the tracking and management so you can focus on the human part of human resources.