Personnel Management

People-Trak’s Personnel Management is the main hub of your company’s employee information. All your filing cabinets are empty, and employee data is out of the dark, and right at your fingertips! You will be able to respond immediately to management, employee, and government requests, making HR more visible and valuable to your entire company.

Extensive contact information

People-Trak’s HRIS enables you to contact the employee by mail, home phone, work phone, cell phone, and email. You can create address lists and phone lists in seconds.

Tracks EEO and other demographics

Provides necessary information for the creation of EEO-1 reports and other reports detailing the diversity of your workforce.

Tracks emergency contacts

Provides full detail for two emergency contacts including address, home phone, and work phone. Emergency contact reports can be produced in seconds.

Unlimited company property

Assists you in keeping track of company issued property and ensures that company property is returned when an employee separates from the organization. Tracks expiration dates for company issued credit cards, etc.

Flexible status tracking

A variety of fields are provided for tracking employee status. An Active field, two status fields, and a status comment field assist you. Define two different tables of status codes.

Automatically records status history

As status changes are made, an ongoing status history is automatically recorded. This enables you to monitor and report on the status of the employee over their career.

Powerful seniority calculations

Automatic calculation of seniority years, months, days, and totals days ensures accuracy. A separate seniority exception days tracks those days that are not to be counted toward overall seniority. This enables you to keep the seniority date constant while adjusting seniority for LOA and other events that do not count toward seniority.

I-9 Document tracking

Enables you to keep track of I-9 documents and pending expiration dates. You can define reports and alerts that will notify you in advance of VISA expiration dates so that appropriate renewals can be obtained. A user-defined table of I-9 documents speeds data entry and ensures consistency.

Flexible termination tracking

Allows you to record both the termination reason and the termination type. You can group terminations for reporting to isolate trends and identify problem departments and managers.

Pre-election COBRA tracking and point and click election

Adjacent to the termination details, you can track the COBRA qualifying event and date, notification date, and election date. If the employee elects COBRA, a simple button can create a corresponding record in the COBRA module.

Tracks LOA history

Keeps a detailed history of all LOA events and totals those days that do not apply to seniority into the seniority exceptions days field. Enables you to indicate the number of work days lost and whether or not the LOA event was FMLA eligible.

Unlimited union membership

Allows you to record and track all union memberships with start and end dates for all participation.

Next: Time & Attendance