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People-Trak offers a set of “core features” that come standard with any purchase.
They are the most frequently requested by the widest variety of HR professionals.
In addition, these features are part of the foundation of the product and would be
available across all of the modules in the product.
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People-Trak provides the widest and the most powerful range of security
features in the industry. Using an intuitive, simple point and click
interface, you can control access to modules, companies, menus, screens,
fields, and records. Our field access uniquely provides three levels of
security. You can grant full access to a field, deny access to a field,
or allow a field to be seen and not changed. In addition, we provide two
types of record security: standard and filter based. Standard record
security lets you grant access to records with a single click and works
perfectly with smaller record and/or user counts. Filter based security
uses powerful query statements to grant access to groups of records and
works best with larger record and/or user counts.
System Access
System access to People-Trak is controlled through the use of user
ID/password combinations. Only those users with a valid user ID and
password can gain access to People-Trak. Once access has been gained,
the user is subject to the security established by the password.
Module Access
Access to the individual modules provided with People-Trak is under your
control. Any user can be given access to any combination of the modules.
For example, if you have a recruiting staff that should have access to
Applicant Management, but not to Personnel Management, you can limit the
recruiting staff to the Applicant Management module. Access to modules
(as with other security features) is granted through a simple point and
click interface. A sample dialog is shown below.
Company Access
Access to the individual companies that you define within People-Trak is
under your control. Any user can be given access to any combination of
companies. For example, if you have a user who is not allowed to see
archived data, you can restrict that user from the ARCHIVE Company.
No access to that data through any function will be provided.
Menu Access
Access to individual menu options is under your control. For each user,
you can grant or deny access to any option listed on a menu. When using
Menu security, you need to be aware that certain programs can be used to
perform similar tasks. When attempting to limit a user’s access to a
specific feature, you may need to restrict more than a single program.
When first setting up menu security, you may need to rely on the knowledge
of your support representative to make certain you have achieved the desired
level of protection.
Screen/Field Access
For each of the primary data entry screens in People-Trak (entry for
employees, applicants, safety incidents, etc.) you can control access
for each user. Unlike the other security features, field access has three
states. You can prevent access altogether; the highest form of security.
You can grant display-only access; the ability to see, but not change the
data. Or, you can grant full access, which allows the user to both see and
change data.
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