Program Provides Fast Access to Arizona
City Employee Records
When the City of Sedona first incorporated in 1988,
the staff was small enough that no one gave a thought to automating
human resource information.
As the number of employees grew though, the City Manager’s office
started looking for quick ways to locate the increasing amount
of employee information. About four years ago, Jan Proctor, Assistant
City Manager for Sedona’s Human Resources Department, asked the
city’s computer technician to write a program to perform the
basic functions for a staff that numbered around 50. Rather than
create a proprietary program that might be prone to compatibility
and upgrading problems, the technician recommended installing
People-Trak software from Technical Difference, Inc., Bonsall,
Because there were so few employees, getting the software up
and running was relatively simple. Initial data was input, then
fine tuned to get the program operating to the city’s specifications.
"Now that we’re up to more than 90 employees, it’s still
very easy to use," Proctor says. "We just enter all
the information when an employee hires on, then update things
such as addresses, evaluation dates, job specifications, as needed.
When an employee leaves, we simply move the file to the archive
section, where we can still access the information any time.
We’re very pleased with it."
Michele Naylor, administrative assistant to the city manager
agrees. "We can extract just about anything we need to know,"
Naylor says. "Every month the city manager likes to know
who is having a birthday. People-Trak lets us do everything from
create a simple report like that to performing a highly complicated
Naylor pulls monthly reports for employees due for evaluation
and annual lists of license numbers, which are sent to the state’s
motor vehicles department to check employee driving records.
In addition, employees can get quick answers to questions about
vacations and sick leave, all from a single, central source.
"It’s just very easy to use," Naylor says.
Reprinted from Government Product News, March,